Warsaw event photography: conferences, company galas, launches and corporate events
Warsaw event photography done so the material reaches your post-conference report, your speaker's LinkedIn and the trade press the same night. I cover conferences, anniversary galas, product launches, congresses, trade fairs, training sessions and company parties. Gallery within 5 days, selected shots delivered as the evening goes on.
Photos from selected events
Three packages, from €345 / $405
Rates for Warsaw event photography start at €345 / $405. Gallery within 5 days, commercial licence in every package.
Silver
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2 hours of photography at the event The right length for short events: official openings, panel discussions, business cocktails or the lively start of a party with the step-and-repeat and the first toasts.
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Around 80 photos, fully edited I pick the best moments and deliver them fully edited. You get a coherent set with no throwaway frames and nothing left for you to sort through.
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Finished online gallery within 5 days The photos go into a password-protected gallery within 5 days. You download them at full resolution and share them with partners through a single link.
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Express editing in 24h: +€45 / $55 Finished photos within 24 hours of choosing your frames, for an extra fee.
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Commercial licence included A full commercial licence for B2B clients: website, social media, presentations, reports and press materials, with no surcharge per channel.
Gold
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4 hours of photography at the event The format for standard company events, banquets, galas and anniversaries. It covers the full arc, from the first guests arriving to the high points of the evening.
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Around 160 photos, fully edited The whole story of the event in one set: the official programme, the conversations on the sidelines, the details of the room and the mood of the guests.
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Finished online gallery within 5 days The whole edited set reaches the gallery within 5 days of the event, at a pace that keeps up with your PR schedule.
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Express editing in 24h: +€45 / $55 Finished photos within 24 hours of choosing your frames, for an extra fee.
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First shots while the event is still running On request I deliver the first finished shots, three to five of them, while the event is still running, ready to go straight into your social media.
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Commercial licence included A full commercial licence for B2B clients, with no channel limits and no surcharges.
Platinum
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8 hours of photography, full-day coverage I'm there from registration, through every panel and workshop, to the evening banquet.
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Around 320 photos, fully edited A complete set of the speakers, the guests, the sponsor branding and the sidelines across the whole day, enough for the report, the press and internal communication at once.
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Finished online gallery within 5 days A full day of material doesn't push the deadline back: the complete edited gallery reaches you in 5 days.
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Express editing in 24h: +€45 / $55 Finished photos within 24 hours of choosing your frames, for an extra fee.
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First shots while the event is still running On request I deliver the first finished shots, three to five of them, while the event is still running, ready to go straight into your social media.
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Short vertical video for social media Included in the package: an edited vertical clip of around 30 seconds for Instagram, TikTok or LinkedIn, delivered within 5 days. Included
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Commercial licence included A full commercial licence for B2B clients, with no channel limits and no surcharges.
Need longer coverage, two photographers or a trip outside the city? Write to me and I'll prepare an individual quote.
Event photographer
I've been photographing events in Warsaw since 2018 and I work regularly with international clients. More than 150 corporate events behind me and a 4.9/5 rating on Google from over 200 reviews.
Before that I spent several seasons in Los Angeles and New York shooting collection launches, brand events and pop-up stores for direct-to-consumer companies in fashion, beauty and lifestyle. That's where I picked up fast delivery of the material, working under PR pressure and the habit of sorting photos for specific communication channels.
What's in the package
Gallery in 5 days
Material ready for reports, press and social media without weeks of waiting.
Selected shots on the spot
5 to 10 photos during the evening, straight to your inbox or WhatsApp, ready to publish immediately.
Signature editing
Colour and light correction plus subtle retouching. Files ready to publish.
Private online gallery
Download, share and pick what goes to print.
Commercial licence
For B2B clients. No channel limits, no surcharges.
Material sorted by where it's going
Separate folders for LinkedIn, the press, the report, employer branding and sponsors.
As a Warsaw event photographer I cover industry conferences, anniversary galas, product launches, congresses, trade fairs, training sessions and company parties.
I work with marketing, PR and HR teams from the brief through to delivering the sorted material.
I don't treat an event as a job for pretty pictures. A tenth-anniversary gala needs something different from a conference with speakers, and a product launch needs different framing from a team party. Before I walk into the room I know who the main sponsor is, which guests matter to the PR team, and which shots are going to internal communication and which to the press.
Full coverage of an eight-hour conference? Selected shots the same night for social media, the rest of the gallery within 5 days. Documentary event photography at events with 300 guests or more needs a second photographer in the room, so that the CEO's toast and the conversation happening in the lobby aren't missed. On projects like that I work with a team.
We agree a shot list before the event.
The key moments, the important guests, the sponsor branding, the shots for employer branding. After the event I deliver the material sorted by where it's going, ready to use straight away.
As standard you get portraits of the speakers in their natural context, shots from the conversations on the sidelines, sponsor logos captured without the staged billboard look, and a selection prepared for specific channels: LinkedIn, Instagram, the CSR report, media contacts. I sign non-disclosure agreements and issue VAT invoices.
Two full-frame mirrorless bodies and full backup of the material.
I shoot on two full-frame mirrorless bodies, a Nikon Z6 III and a Z6 II, with a 50 mm f/1.8 prime and a 24-70 mm f/2.8 zoom. Fast glass earns its place where conditions are difficult: low light, mixed sources, quick action on the dance floor.
In a conference hall lit by a mix of LED and halogen, or a club full of red lasers, that kit gives clean, sharp frames without excessive noise. The material is fully backed up too: a second body, spare cards and a second laptop for copying photos as the event goes on.
I know most of the conference venues in the city.
Warsaw has been my main territory since 2018. I know most of the conference rooms, hotels and event centres, so no time goes on scouting the venue. I work most often in:
I travel outside the city too. Konstancin, Pruszków, Otwock and Legionowo are routine. Longer trips across Poland and abroad are quoted individually.
Gallery ready within 5 days.
Choose a package
You pick a package from the pricing above.
A short conversation
An email or a short call online. We go through the date, the venue and the character of the event.
Booking confirmed
I send the confirmation and the date is yours.
Pre-event questionnaire
A short form: key guests, the moments that matter most, and what you expect from the style.
Event day
I arrive 15 minutes before the start to read the space and the light.
Gallery within 5 days
A link to a private gallery with the finished files.
Conferences, galas, brand launches
We ran a two-day industry conference for 400 people at a hotel in Mokotów. Tom delivered selected shots from day one before dinner, so our communication kept running in real time. The full gallery went into the post-conference report and the sponsor materials in four days, exactly as agreed. Discreet, and focused on the moments that mattered to PR.
We held our firm's tenth-anniversary gala at a hotel in Powiśle. I needed someone who could handle both the formal part and the banquet without slowing the ceremony down. Tom was there for every important moment and never drew attention to himself. The photos from the toasts ended up on our homepage and in the client newsletter.
I was running the launch of a new cosmetics line, and the pressure was high with journalists and influencers in one room. Tom delivered the first shots the same evening and we put them straight into our stories. The full gallery arrived in four days and went out to the press and our retail partners. Professional without being stiff.
Collection launches, flagship store openings, pop-ups.
In the States I covered events for direct-to-consumer brands in activewear, fashion, beauty and lifestyle:
These were new collection launches, flagship store openings, pop-ups in Los Angeles and New York, and events with online creators. Events like these combine three worlds in a single evening: corporate PR, live coverage and the real energy of the guests. That's exactly the approach I bring to my work in Warsaw today.
Everything worth knowing before the event
Can I say which people or moments should be photographed?
Yes. Before the event I send a short questionnaire where you mark the most important guests, the key moments and the places. For larger galas the organiser often sends me a ready-made shot list, which I build into the plan for the coverage.
What if the event runs longer than planned?
Every hour started beyond the package is charged at €80 / $95, and you make the decision during the evening.
Are you there for the whole event?
That's your call. Some clients want me there from start to finish, others pick the key hours, for example the first three hours with the toasts and the formal programme. I'll help you work out the right scope when we talk.
Do you travel to events outside Warsaw?
Yes. Include the event location in your enquiry. Travel within Warsaw is included in the price, and longer trips across Poland and abroad are quoted individually.
Do you sign a contract and issue a VAT invoice?
Yes, I run a registered business and issue VAT invoices. As standard we sign a short contract covering the scope of work, the delivery date for the gallery and the licence terms. For corporate clients I adapt the paperwork to your internal procedures, including signing a non-disclosure agreement.
Something out of the ordinary?
I'll quote it individually.
Need something beyond the standard packages? Several photographers at once, a full-day conference with parallel sessions, video alongside the photos, live coverage for social media.
Send me the scope and I'll quote within 24 hours.
Dates for corporate events are booked well in advance. Weekends and dates that clash with major industry conferences go first.
Looking for a photographer for an 18th birthday, a prom or a private party? I have a separate offer for that.