Event photography Warsaw: conferences, company galas, launches and corporate events
Event photography Warsaw done the way where the material reaches the post-conference report, the speaker's LinkedIn and the trade press the same night. I cover conferences, anniversary galas, product launches, congresses, trade fairs, training sessions and company parties. Gallery within 4 days, selected shots delivered on the go during the evening.
See pricingMaterial from selected events
Three packages, from 1490 PLN (~€345)
Rates for event photography in Warsaw start from 1490 PLN (~€345). Gallery within 4 days, commercial licence in every package.
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2 hours of event photography The optimal length for short events: official openings, panel discussions, business cocktails or a dynamic start to a party (the step-and-repeat, first toasts).
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~80 photos in full, signature editing I select the best moments of the event, taking care of the quality of every frame. You get a cohesive, professional reportage with no random shots.
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Ready online gallery within 5 days The photos land in a modern, elegant, password-protected gallery. One click - you download them in full resolution and share them with partners.
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Commercial licence included A full commercial licence for B2B clients. You can use the photos on your website, on social media, in presentations, reports and press materials - with no limits and no surcharges.
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4 hours of event photography The ideal format for standard company events, banquets, galas and anniversaries. It covers the full arc - from the first guests arriving to the climactic moments of the evening.
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~160 photos in full, signature editing A comprehensive story of the event. Over 150 polished shots that fully capture the atmosphere, the details and the emotions of the guests.
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Ready online gallery within 4 days All the selected and fully edited photos land in an elegant online gallery within 4 days of the event ending.
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Photos „on the spot” during the event On request I deliver the first finished shots (3-5 of them) while the event is still on - perfect for an instant social media update.
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Commercial licence included A full commercial licence for B2B clients - no channel restrictions and no surcharges.
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8 hours of photography (all-day coverage) Comprehensive presence from participant registration, through all the panels and workshops, to the evening banquet. Full comfort with no rush.
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~320 photos in full, signature editing A powerful base of photographic material. A complete set of shots of speakers, participants, branding and the emotions of the whole day.
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Ready online gallery within 4 days Despite the very large number of photos from the whole day, I deliver the full, professionally edited material in 4 days - a perfect fit for the fast pace of PR work.
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Photos „on the spot” during the event On request I deliver the first finished shots (3-5 of them) while the event is still on - perfect for an instant social media update.
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Dynamic reel (Reels/TikTok) FREE Included in the package: a ready, edited reel in vertical format (about 30 sec.) for publishing on Instagram, TikTok or LinkedIn. Delivered within 4 days.
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Commercial licence included A full commercial licence for B2B clients - no channel restrictions and no surcharges.
Need longer coverage, two photographers or travel outside the capital? Get in touch and I'll prepare a custom quote.
Tomasz Bort, event photographer
I'm Tomasz Bort, an event photographer working under the TomProPhoto brand. Since 2018 I've covered events in Warsaw and regularly work for international clients. Over 150 corporate events completed, over 600 photoshoots in total since 2018, a 4.9/5 rating on Google based on 158 reviews.
Earlier I spent several seasons in Los Angeles and New York, photographing launch parties, brand activations and pop-ups for DTC brands in the fashion, beauty and lifestyle sectors. That experience shaped my approach to fast turnaround, working under PR pressure and material sorted for specific communication channels.
What you get in the package
Gallery in 4 days
Material ready for reports, press and social media without weeks of waiting.
Selected shots on the fly
5-10 photos during the evening, straight to your email or WhatsApp, ready for instant publishing.
Signature editing
Colour and light correction and subtle retouching. Files ready to publish.
Private online gallery
You download, share and pick material for print.
Commercial licence
For B2B clients. No channel restrictions and no surcharges.
Material sorted by purpose
Separate folders for LinkedIn, press, the report, employer branding and sponsors.
As an event photographer in Warsaw I cover industry conferences, anniversary galas, product launches, congresses, trade fairs, training sessions and company parties.
I work with marketing, PR and HR teams from the brief stage through to delivering sorted material.
I don't treat an event as a "just take some nice photos" job. A company's 10th-anniversary gala has different needs than a conference with speakers, and a product launch calls for different framing than a company party. Before I step into the room, I know who the main sponsor is, which guests are key for the PR team, and which shots will go to internal communications and which to the press.
A full photo reportage from an 8-hour conference? Selected shots the same night for social media, the rest of the gallery within 4 days. Reportage photography in Warsaw at events with 300+ guests calls for a second photographer in the room, so we don't miss the CEO's toast and a simultaneous conversation in the lobby. For larger projects I work as a team.
Before the event we agree on a shot list.
Key moments, important guests, shots of the sponsors' displays, frames for employer branding. After the event I deliver material sorted by purpose, ready for immediate use.
Standard deliverables include: portraits of speakers in a natural context, networking shots, frames with sponsor logos without billboard-style artificiality, and selected photos for specific channels (LinkedIn, Instagram, the CSR report, media relations). I work under NDAs and issue VAT invoices.
Two full-frame mirrorless bodies and full backup.
I work on two full-frame Nikon mirrorless bodies with a 50mm f/1.8 prime and a 24-70mm f/4 lens. Fast glass works where average gear gives up: low light, mixed sources, fast action on the dance floor.
In a conference hall with mixed LED and halogen light, or in a club with red lasers, an average camera gets lost. My gear gives clean, sharp frames where others produce blurry noise. I also carry full backup: a second body, spare cards, a second laptop for offloading photos on the go.
I know most of the conference venues in the capital.
The capital has been my main turf since 2018. I know most of the conference rooms, hotels and event centres, so I don't waste time scouting the venue. I work most often in:
I also travel outside Warsaw. Konstancin, Pruszków, Otwock and Legionowo are standard. Longer routes across Poland and abroad are quoted individually.
Gallery ready within 4 days.
Choosing a package
You pick an offer in the Pricing section below.
A quick chat
Email or a quick call on Google Meet. We discuss the date, the venue and the nature of the event.
Booking confirmation
I send a confirmation and the date is yours.
Pre-event questionnaire
A short form: key guests, the most important moments, expectations around style.
Event day
I turn up 15 minutes before the start to get a feel for the space and the light.
Gallery within 4 days
A link to a private gallery with the finished files.
Conferences, galas, brand launches
We organised a two-day industry conference for 400 participants at a hotel in Mokotów. Tomek delivered selected shots from the first day before dinner, so social media ran in real time. The full gallery went into the post-conference report and sponsor materials within 36 hours. Discreet, focused on the moments that matter for PR.
We held the 10th-anniversary gala of our law firm at a hotel in Powiśle. I needed someone who could handle both the formal part and the banquet without slowing down the ceremony. Tomek was there for every important moment and never drew attention to himself. The photos from the toasts ended up on our homepage and in the newsletter to clients.
I organised the launch of a new cosmetics line, and the pressure was enormous, with journalists and influencers all in one place. Tomek delivered the first shots the same evening and we dropped them into our live coverage. The gallery went to the press and trade partners after two days. Professionalism without the stiffness.
Launch parties, flagship openings, pop-ups.
In the States I covered events for DTC fashion, activewear, beauty and lifestyle brands:
These were launch parties for new collections, flagship store openings, pop-ups in Los Angeles and New York, and influencer events. Events like these bring three worlds together in a single evening: corporate PR, live social media and the authentic energy of the guests. It's exactly the same approach I bring today to my work in Warsaw.
Everything worth knowing before the event
Can I specify which people or moments should be photographed?
Yes. Before the event I send a short questionnaire where you mark the most important guests, key moments and places. For larger galas the organiser sends me a ready shot list, which I integrate into the reportage.
Can I use the event photos to promote my company?
Yes, B2B clients get a full commercial licence. You can use the photos on your website, on social media, in presentations, reports and press materials. No limits.
What if the event runs long?
Each hour started beyond the package is billed at 350 PLN (~€80), and you make the call during the evening.
Is the photographer present for the whole event?
You decide. Some prefer a presence from start to finish, others choose specific key hours (for example the first three hours of the event with the toasts and the formal part). I'll help you choose the optimal scope during our conversation.
Do you work outside Warsaw and do video?
Yes to both. I travel across Poland, and I give the travel cost in advance. I also make reels up to 60 seconds, backstage clips and full video reportages up to 10 minutes.
How quickly will I get photos for social media?
The standard gallery reaches you within 4 days of the event ending. For events that need real-time communication I send a selected 5-10 shots during the evening, straight to your email or messenger.
Do you provide a contract and a VAT invoice?
Yes, I run a registered business and issue VAT invoices. As standard we sign a short agreement covering the scope of work, the gallery delivery deadline and the licence terms. For corporate clients I adapt the documents to internal procedures, including signing an NDA.
A non-standard project?
I'll quote it individually.
Need something beyond the standard packages? Several photographers at once, an all-day conference with parallel sessions, video alongside stills, live coverage for social media.
Send me the scope and I'll quote within 24 hours.
Dates for company events are reserved well in advance. Weekends and dates overlapping with major industry conferences go the fastest.
Looking for a photographer for an 18th birthday, a prom or a private party? I have a separate offer.